Best WooCommerce PDF Invoicing Plugins in 2023 (Compared)
WooCommerce is a go-to solution for many businesses looking to set up an online store. Its user-friendly interface, scalability options, and wide range of integrations make it a popular choice for businesses of all sizes.
But, what sets a successful online store apart is its attention to detail, especially when it comes to invoicing. Providing customers with a detailed, professional, and accurate invoice not only meets legal requirements, but it also builds trust and establishes credibility with your customers. Plus, it can also provide valuable data for businesses to analyze and make informed decisions about sales and customer behavior.
In this blog post, we will be discussing the best 10 invoicing plugins for WooCommerce. We will cover what to consider when choosing an invoicing plugin for your online store, how we selected the top 10 plugins, and the features of each plugin. We will provide you with an in-depth look at of each plugin, making it easier for you to make an informed decision about which plugin best suits your needs. By the end of this post, you will have a clear understanding of the best invoicing plugins available for WooCommerce, and will be able to choose the one that best fits your online store’s needs.
Table of Contents
- 1 The Drawbacks of Using WooCommerce’s Built-in Invoicing
- 2 Why you should use third party invoicing plugin
- 3 Things to consider before choosing a third party invoicing plugin
- 4 How we selected the ten best invoicing plugins
- 5 1. PDF Invoices & Packing Slips for WooCommerce
- 6 2. Client Invoicing by Sprout Invoices
- 7 3. PDF Invoicing for WooCommerce
- 8 4. WooCommerce PDF Invoices, Packing Slips, Delivery Notes and Shipping Labels
- 9 5. Sliced Invoices – WordPress Invoice Plugin
- 10 6. Challan – PDF Invoice & Packing Slip for WooCommerce
- 11 7. YITH WooCommerce PDF Invoices & Packing Slips
- 12 8. Print Invoice & Delivery Notes for WooCommerce
- 13 9. WooCommerce Print Invoices and Packing Lists
- 14 10. PDF Invoices
- 15 Benefits of Professional PDF Invoicing for Your Business
- 16 Conclusion
The Drawbacks of Using WooCommerce’s Built-in Invoicing
While WooCommerce does come with a built-in invoicing system, there are several reasons why you should consider using a specialized PDF invoicing plugin instead.
Firstly, the built-in system may not have the level of automation and customization options that a dedicated plugin can offer. Automatic invoice generation and emailing based on order status, as well as the ability to tailor invoices to match your brand identity, can save time and improve the professional image of your business.
Additionally, the built-in system may not have the advanced tracking and reporting features that a specialized plugin can provide. This can make it difficult to keep track of invoicing activities and monitor compliance with legal requirements.
Furthermore, the built-in system may not have the same level of support and integration options as a specialized plugin. This can make it more difficult to troubleshoot issues or integrate with other tools and apps.
Why you should use third party invoicing plugin
Given the limitations of WooCommerce’s built-in invoicing system, using a specialized PDF invoicing plugin can offer a range of advanced features and capabilities that can help to streamline your invoicing process and improve the professional image of your business. One of the main advantages of using a third-party plugin is the level of automation they provide These plugins offer automation, customization options, advanced tracking and reporting features, as well as high level of support and integration options that built-in system doesn’t have. This can help you to easily troubleshoot issues or integrate with other tools and apps, and overall help you to meet the specific needs of your business.
Specialized plugins also typically offer advanced tracking and reporting features, making it easy to keep track of all your invoicing activities and monitor compliance with legal requirements. They also provide higher level of support and integration options compared to built-in system. This can make it easier to troubleshoot issues or integrate with other tools and apps.
Things to consider before choosing a third party invoicing plugin
Selecting the perfect PDF invoicing plugin for your WooCommerce store can be a daunting task, with so many options to choose from. To make sure you pick the ideal one for your business, it’s important to weigh in several key factors.
One of the main benefits of using a plugin is the automation of the invoicing process. Make sure that the plugin you choose offers automatic invoice generation and emailing based on order status. This can save you time and effort in manually creating and sending invoices.
Look for a plugin that allows you to customize the invoices to match your brand identity, by adding your company logo, experimenting with different layout and including extra details. This will help your invoices to stand out from the crowd and make them more professional.
Tracking and Reporting
The plugin should provide features such as tracking invoice status, sending invoices to multiple recipients, and providing detailed invoice history. This will make it easy for you to keep track of all your invoicing activities.
Ensure that the plugin you choose can help you to comply with legal requirements, by providing customers with clear and accurate records of their purchases.
It’s important to consider the level of support provided by the plugin developer. Make sure that they offer detailed documentation, tutorials and responsive customer support.
Check if the plugin you’re considering is compatible with your current WooCommerce version, and if it can integrate with other external tools and apps.
Reviews and rating
Look for a plugin with good reviews and ratings, and read user feedback to get a sense of how well the plugin performs in real-world usage.
By considering these factors, you can be more confident that the plugin you choose will meet the specific needs of your business and help you to streamline your invoicing process, improve the professional image of your business and make it more organized and efficient.
How we selected the ten best invoicing plugins
In the previous section, we’ve already highlighted the key factors to consider when selecting the perfect PDF invoicing plugin for your WooCommerce store. But how exactly did we go about selecting the top 10 invoicing plugins on the market?
We began by thoroughly researching the various options available, taking into account the level of automation, customization options, tracking and reporting features, compliance with legal requirements, and level of support provided by the developer. We also looked at compatibility with current WooCommerce versions and integration with other external tools and apps.
Additionally, we read user feedback and reviews to get a sense of how well the plugin performed in real-world usage. By considering all of these factors, we were able to narrow down the selection to the top 10 best PDF invoicing plugins for WooCommerce. We’ve done the hard work for you, so you can be confident that the plugins we’ve selected will streamline your invoicing process, improve the professional image of your business, and make it more organized and efficient.
WooCommerce PDF Invoices & Packing Slips is a comprehensive solution for creating and managing invoices your online store. This plugin integrates seamlessly with WooCommerce, making it easy to automate the process of sending these important documents to your customers.
With this plugin, you can customize your invoices with your own unique branding and information, using a variety of customizable templates. Additionally, you can download or print invoices directly from the WooCommerce order admin page, simplifying the process of managing your order documentation.
- Automatically attach invoice PDFs to WooCommerce emails
- Download and print PDF invoices from the order admin page
- Generate PDF invoices in bulk
- Fully customizable HTML/CSS invoice templates
- Download invoices from the My Account page
- Sequential invoice numbers with custom formatting
- Available in multiple languages including Czech, Dutch, English, Finnish, French, German, Hungarian, Italian, Japanese and more
In addition to the free features, you can upgrade to the premium version of this plugin which includes additional features such as:
- Proforma Invoices, Credit Notes (for Refunds)
- Automatic upload to Dropbox
- Automatically send new orders to your printer as soon as the customer orders
- More advanced & stylish templates
Sprout Invoices is a comprehensive invoicing solution for businesses that use the popular e-commerce platform, WooCommerce. This plugin is designed to streamline the invoicing process, providing you with the tools you need to create professional and accurate invoices for your clients. With Sprout Invoices, you can easily manage payments, track invoicing status, and even integrate with popular payment gateways such as PayPal, Stripe, and Authorize.net. Whether you’re a small startup or a large enterprise, this plugin offers a wide range of features to help you improve your invoicing workflow and get paid more efficiently.
- Create unlimited invoices and estimates
- Integration with popular payment gateways like PayPal, Stripe, Authorize.net and more
- Easy invoice and estimate submissions with WordPress form plugins like Gravity Forms, Ninja Forms and more
- Localization support for different languages and invoicing requirements around the globe
- Multi-currency support with client specific options
- Recurring invoices and payments
- Pre-defined line items, client dashboards, advanced reporting
- Stripe and many other payment processors
- hundreds of integrations (including Zapier)
- Improved user experience with AJAX
- Advanced records with any extra tables
- Customizable notifications and more.
The PDF Invoicing for WooCommerce plugin is a powerful tool that allows businesses to easily create and manage PDF documents such as invoices, packing slips, and credit notes within their WooCommerce store. With this plugin, users can automate the process of generating PDF documents, saving time and reducing errors. Additionally, businesses can also customize the appearance and information included in the PDF documents to align with their brand identity and legal requirements. The plugin offers a wide range of features that make it easy for businesses to manage their invoicing process and provide a professional and seamless experience for their customers.
- Automatic PDF generation: Create PDF documents automatically based on specific events, such as new orders or changes in order status.
- Email attachments: Add PDF documents as attachments to customer emails for easy access and record-keeping.
- My account integration: Allow customers to view and download their PDF documents directly from their My account > Orders page.
- Customizable numbering: Customize the numbering format of your PDF documents, such as sequential or date-based.
- Customizable layout: Adjust the page orientation, format, and margins of your PDF documents to match your brand’s aesthetic.
- Header and footer customization: Add your own header image and text, as well as custom footer text.
- Shortcode support: Use shortcodes to easily include dynamic information, such as customer details or order totals, in your PDF documents.
The Pro version of the plugin would allow you to add multiple documents.
WooCommerce PDF Invoice, Packing Slip, Delivery Note and Shipping Label plugin is a comprehensive solution that allows you to generate and print PDF invoices, packing lists, delivery notes, shipping labels, and dispatch labels directly from the WooCommerce orders page. This plugin is developed by WebToffee and comes packed with a wide range of features that will help you streamline your online store’s shipping and order processes.
- Generate and print professional PDF invoices, packing lists, delivery notes, shipping labels, and dispatch labels directly from the WooCommerce orders page
- Customize invoice templates, packing lists and shipping labels to match the branding of your business
- Add store logo, store name, and VAT details to the invoices
- Auto-generate customized invoice number with provision to set prefix, suffix as well as padding (number of digits of the invoice number) for your invoice number.
- Option to bulk print all labels from the orders page
- Send invoice PDF by email
- Advanced customization options for invoice and shipping labels
- Batch print invoices and shipping labels
- Display order notes on invoices
- Automatic PDF invoice generation for customer orders
- Enable or disable invoice for virtual products and services
- Add order meta or custom meta in the invoice
Sliced Invoices is a powerful invoicing plugin for WordPress that allows users to easily create and send professional quotes and invoices to clients. With a wide range of customization options and features, Sliced Invoices makes it easy to manage your invoicing process and get paid online.
- Send Quotes and Invoices and get paid online
- Many customization options
- Lots of filters, actions and template tags
- Pre-defined line items
- Auto increment of Invoice & Quote numbers
- Flexible tax settings
- Customizable email templates
- Clone existing Quotes & Invoices
- 3 customizable Invoice & Quote templates
- Customize templates using CSS
- Online Invoice payments with PayPal Express Checkout (or paid Stripe extension)
- Offline payment methods
- Name Invoices whatever you like
- Set default due date
- Set custom Terms & Conditions for Invoices
- Invoice reporting
- Export Invoices to CSV
- Invoice in any currency
Challan is a powerful and user-friendly plugin that allows you to create and manage PDF invoices and packing slips for your WooCommerce store. With this plugin, you can automate the process of generating and sending invoices to customers, by attaching them to order confirmation emails based on the configured order status. This makes it easier for store managers to keep track of sales and billing, and for customers to receive and manage their invoices.
- Basic template with additional templates that can be modified
- Bulk invoice download
- Invoice number and custom date format
- Localization and logo resize
- PDF invoice generation and attachment to order confirmation emails
- Easy to use interface with options for shipping, billing, order data, customer note, bank information, refund note, tax, vat, and shipping labels
- Credit note attachment to order refund emails
- Custom file, watermark, and paid stamp attachment to emails
- Additional customization options for invoice templates
- Filter and action hooks for further customization
- Additional payment gateways supported
- Multi-language support
YITH WooCommerce PDF Invoices & Packing Slips is a comprehensive solution for automating and managing your invoicing process within your WooCommerce store. This plugin makes it easy to create and customize professional-looking invoices, and credit notes, with a variety of advanced features to streamline the process and improve your customer service.
- Automatically generate and attach invoices to order emails
- Customize invoice templates, including company information and invoice number format
- Allow customers to download invoices from their My Account page
- Backup invoices to Dropbox or Google Drive for safe storage
- Use different templates and designs to align with company branding
- Manage invoices and credit notes with a dedicated table and bulk actions
- Generate proforma invoices and comply with Italian electronic invoicing requirements
The Print Invoice & Delivery Notes for WooCommerce plugin is a powerful tool that enables you to easily create and print invoices for your WooCommerce orders. With this plugin, you can customize and personalize your invoices to align with your brand identity, and also add important information such as company/shop name, postal address, personal notes, and more.
- Print invoices and delivery notes via the side panel on the “Order Edit” page
- Quickly print invoices and delivery notes on the “Orders” page
- Allow customers to print the order in the “My Account” page
- Include a print link in customer E-Mails
- delivery note
- Completely customize the invoice and delivery note template
- Simple invoice numbering
- Supports sequential order numbers
WooCommerce Print Invoices & Packing Lists is an all-in-one plugin designed to streamline the invoicing and packing process for online store owners. This plugin allows you to easily print or email invoices, packing lists and pick lists, straight from the Orders page, whether it be for individual or bulk orders. Furthermore, customers can also view invoices from the “My Account” page. This plugin eliminates the tedious effort of providing order information to customers and helps speed up order fulfillment process. With flexible invoice format and live preview to customize the document appearance, this plugin is perfect for both users and developers.
- Flexible Invoice Format allows customizing the order documents in a simple and flexible way for both users and developers
- Ability to adjust information and appearance settings such as colors, font sizes with live preview
- Option to print invoices individually or in bulk, email them when an order is paid for, or view from customer account area
- Packing lists and pick lists organized by product category for efficient order fulfillment
- Exclude virtual items or include customer notes in packing lists
- Single and bulk order actions to easily print or email order documents
- Option to customize document appearance and information using the WordPress Customizer without coding
- Print or email invoices and packing lists on a per-order basis or in bulk
- Allow customers to view invoices from the “My Account” page
- Sort items on packing lists by category for faster order fulfillment
- Automatically email packing lists to shop admins for new orders
- Print pick lists for multiple orders to help with mass order fulfillment
10. PDF Invoices
PDF Invoices for WooCommerce, a powerful plugin that allows you to easily generate and manage PDF invoices for your online store. This plugin is designed to work seamlessly with WooCommerce, providing an easy way to automate the process of sending invoices to your customers.
With PDF Invoices, you can customize your invoices with your own unique branding and information, using a variety of customizable templates. Additionally, you can attach the PDF invoice to the completed order email, making it easy for customers to access and keep track of their orders.
- Automatically attach PDF invoice to completed order email
- Customizable invoice template with legal company information sections
- Sequential invoice numbering
- Option to attach PDF to “New Order” email for admins
- Add logo image to PDF
- Customizable date and invoice number format
- Ability to add/remove columns from invoice using filters
- Invoice number column in order list
- Option to resend invoice or download invoice from the order list
Benefits of Professional PDF Invoicing for Your Business
Building Professionalism and Trust with Customers
The Role of Presentable PDF Invoices Creating accurate and professional-looking invoices can make a big impact on the customer experience. A well-designed invoice not only shows that your business is reliable and trustworthy, but it also provides customers with a detailed record of their purchase. This includes important information such as their contact information, order details, billing and shipping addresses, items purchased, total amount, taxes, and more. This not only gives customers confidence in their purchase, but it also increases their trust in your business.
Streamlining Operations and Reducing Errors
Manually generating invoices can be time-consuming and prone to errors. With a specialized WooCommerce PDF invoice plugin, you can automate the process and save time while reducing errors. Many plugins also offer additional features and customization options, allowing you to tailor the invoice to reflect your brand and include important information specific to your business.
Customization and Branding
Tailoring PDF Invoices to Reflect Your Business Customizing PDF invoices with a specialized plugin can help you create invoices that are consistent with your branding. This can enhance the overall customer experience and help create a professional image. Customization options can include adding logos, adjusting font and color schemes, adding custom fields, and more.
Meeting Legal Requirements and Compliance
Compliance with legal requirements is an important aspect for any business, in some countries and states, it’s legally required to provide invoices to customers. With a specialized WooCommerce PDF invoice plugin, businesses can ensure compliance by automatically generating compliant invoices for each order. These plugins can include all of the necessary information that legally compliant invoices must include, such as the customer’s details, order number, billing and shipping address, items purchased, total amount, taxes, and more.
The use of a specialized WooCommerce PDF invoice plugin can bring numerous benefits to your online business. From streamlining operations and reducing errors through automated invoice generation, to building professionalism and trust with customers through presentable invoices, to ensuring compliance with legal requirements, the right plugin can help your business in many ways.
In addition to these benefits, a specialized plugin can also provide valuable data and insights to help improve operations and increase efficiency. However, it’s important to note that choosing the right plugin can be crucial, as different options offer different features and levels of performance. To ensure that you select the best plugin for your business, it’s important to thoroughly research the options available, and consider factors such as cost, features, and performance requirements.
When it comes to PDF invoice plugins for WooCommerce, it’s important to weigh the potential advantages and choose the one that fits your specific needs. If you have any tips or experiences with using WooCommerce PDF invoice plugins that you’d like to share, we’d love to hear from you!