How to Customize Emails and Recipients in WooCommerce

How to Customize Emails and Recipients in WooCommerce

Do you know what the key to attracting customers is? “Communicating with them personally”. 

When you personalize your communication with customers based on their needs, it builds trust and increases engagement. Whether you’re sending order confirmation, shipment notifications, or invoices, having a control over content, styling, recipients, and everything, can enhance the overall user experience and your store’s efficiency. 

So, What does this mean? It means that today we are here to provide you with the right tool that will allow you to customize your customer emails to meet the specific business needs you desire. 

I will walk you through this article to tell you how to customize your emails and recipients as you want.

Let’s start!

Custom Emails for WooCommerce
Step1:

  • Download The Plugin

To get started you will need to download the “WooCommerce Additional Custom Emails & Recipients plugin that allows you to add custom emails and recipients.

 After downloading the plugin, from your WPFactory account, upload it to your WordPress site.

How to Customize Emails and Recipients in WooCommerce - Step1

Step2:

  • Go To The Plugin

Once the plugin is installed and activated, you can tailor it to fit your business needs as desired.

To access the plugin: Go to WPFactory tab > WooCommerce Additional Custom Emails & Recipients.

How to Customize Emails and Recipients in WooCommerce - Step2

Step3:

  • General Options

After accessing the plugin, go to general options.

Number of custom emails: This option refers to the number of custom emails created using the plugin. You can create new custom emails according to your needs.

Enabled Triggers Group: These settings allow you to select the events or situations that will trigger the custom email being sent. 

Such as: Order status updated to, new order, subscriptions, etc.

Custom Triggers: This option allows you to add additional triggers to specify when to send email. 

There is a specific formula for this: 

  • Action: This is the name of the software events in WooCommerce. 
  • Action I Title: Here, you can add a description next to the event name.

For example: woocommerce_checkout_order_processed

How to Customize Emails and Recipients in WooCommerce - Step3

Base dir: It indicates the location of the basic file of your site.

Scheduler: This option is used to schedule emails to be sent automatically using WordPress scheduled tasks.

How to Customize Emails and Recipients in WooCommerce - Step3(2)

Step4

  • Scheduled Emails

Here the emails that have been scheduled appear.

How to Customize Emails and Recipients in WooCommerce - Step4

Step5

  • Settings for Custom Email

To customize settings for each specific email, go to WooCommerce > Settings > Emails

From here, you can customize all the email notifications that will be automatically sent to your users when specific events occur.

For example,  when an order is completed or canceled, a customized email notification is automatically sent to customers. 

You can customize the content, edit the recipient’s email address, edit the subject line and email content as you want. And you can disable or enable these email notifications whenever you want. 

How to Customize Emails and Recipients in WooCommerce - Step5

When you click on “Manage” at the dedicated page, it will take you to the settings page of this event.

How to Customize Emails and Recipients in WooCommerce - Step5(2)

Then, you will be here, you can enable/disable this event as you want by checking the box, and customize the other options.

How to Customize Emails and Recipients in WooCommerce - Step5(3)

Step 6

  • Email Sender Options

From here, you can specify the sender’s options, his name, and address, and you can also customize the email template as you want, from font, colors, text, and others.

How to Customize Emails and Recipients in WooCommerce - Step6

Conclusion

If you got here I congratulate you, now you have the ability to customize your email as you want with simple steps, and that means it can significantly improve your store’s communication with customers and teams. 

With the right plugin, you can easily add new custom email, personalize content, and ensure the right people get the right information at the right time. 

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