Top 5 WooCommerce Order Automation Status Plugins

November 15, 2023

Imagine a world where your WooCommerce order statuses are automatically updated – without any human intervention. Where you can set custom rules to trigger order status changes based on a variety of factors, such as time elapsed, payment status, shipping status, and more. Where you can save time and hassle, and concentrate on other important aspects of your business.

In the world of online selling, being fast and ensuring customer satisfaction is crucial. These plugins come with a bunch of cool features that can assist you in doing just that. It changes order statuses automatically, keeps your inventory in check, and makes sure your customers always know what’s happening. It is like having a superpower for your store – that simplifies your life and makes your business more successful.

If you are looking for a way to automate your WooCommerce order management process and save time, the Automated Order Status Controller plugins are the perfect solution for you. Our list below consists of the top 5 automated controller plugins.

Table of Contents

1. Automated Order Status Controller for WooCommerce by WPFactory

Our first recommendation is Automated Order Status Controller by WPFactory – a WordPress plugin that automates the process of changing order statuses according to a variety of conditions. This can be useful for streamlining your order fulfillment process, reducing manual errors, and improving customer communication.

Your store can now handle all the tricky stuff about orders, so you don’t have to stress. No more mistakes, no more manual updates, and no more angry customers. With this plugin, your store will run on its own, taking care of everything behind the scenes.

Programmatic Order Status Rules for WooCommerce

With this feature, you can set up specific criteria that trigger changes in order status. For instance, you can create rules that automatically move orders from “pending” to “processing” once payment is received, or from “processing” to “completed” when the order is ready for shipment.

As a result of this automation, you can reduce the need for manual intervention, which saves you time and improves the customer experience. Whether you are dealing with a high volume of orders or looking to improve the efficiency of your order fulfillment process, this feature is invaluable in maintaining a well-organized and responsive online store.

Time-based Order Status Updates Automatically

It is a sophisticated feature that allows you to set precise timing intervals for order status changes, down to the second. It can be crucial to achieve this level of precision in a variety of situations.

For example, you can automatically mark an order as “expired” if it remains in the “pending” status for an extended period, ensuring that you don’t fulfill orders that have lost their relevance.

Additionally, the ability to exclude specific days from these rules provides even more control over your order management. For example, you can configure rules to not process orders on weekends or holidays when your team might not be available.

Update Order Status by Amount & Payment Conditions

With this feature, you gain the ability to set up rules based on the total order amount, item quantities, and selected payment methods.

For instance, you can create a rule that automatically changes the order status to “canceled” for orders paid via “Check Payments” if they are not completed within a specified time frame, ensuring that you don’t fulfill orders for customers who haven’t made their payments in time.

This capability is valuable for enforcing payment policies and ensuring orders are processed appropriately based on your business rules. It provides a level of control over order fulfillment that can improve cash flow and customer satisfaction by automating the handling of incomplete or problematic orders.

Geographically Conditioned Statuses for International Sales

It has been designed specifically for international e-commerce. In this way, you can create rules that are adapted to the billing or shipping country of the order.

For example, if you need to apply region-specific regulations or checks for certain countries, this feature can automatically change the order status to “pending review” for orders from those regions, enabling you to manage international orders more effectively.

By automating order status changes based on geography, you can provide a seamless shopping experience while adhering to international standards.

Product-centric Rules Catering to Your Needs

You can create rules that apply to orders containing specific products, product categories, or tags. You might want to prioritize the processing of orders that include high-demand products or those from a particular category. Using this feature, you can do exactly that.

It is a great way to tailor your order management to the unique characteristics of your product catalog and customer preferences. By automating the handling of different types of orders, you can improve efficiency and customer satisfaction simultaneously.

Apply Multiple Rules Combined

Using this feature, you can create custom programmatic rules by combining multiple criteria. You can base order status changes on factors such as order amount, time elapsed, chosen payment method, and shipping options, among others.

For instance, you can create a rule that changes the order status to “completed” only when the payment has been received, and the shipping method is an expedited option. By combining multiple criteria, you can design highly accurate and precise order processing rules, improving both efficiency and customer experience.

Create Custom Rules for Coupon Sales

It enables you to apply unique order status rules to orders that use specific coupons. For instance, you might want to track and manage orders that result from a promotional campaign or offer different handling for discounted orders.

By creating custom rules for coupon sales, you can automatically categorize and process these orders differently, making it easier to analyze the impact of your marketing efforts and maintain accurate records of discounted transactions.

Set Rules by Product Stock Status

It enhances inventory management by allowing you to define rules based on the stock status of products, such as “In stock” or “Out of stock.” For example, you can set up a rule to place orders for out-of-stock items on hold, ensuring that you don’t inadvertently fulfill orders for products that are temporarily unavailable.

This capability helps prevent backorders, maintain accurate stock levels, and provide a smoother customer experience by setting clear expectations for product availability.

2. WooCommerce Order Status Control by SkyVerge

The second plugin in our list is WooCommerce Order Status Control by SkyVerge – which is a WordPress plugin that allows you to automatically mark paid orders as complete instead of processing. This can help you to streamline your order fulfillment workflow and reduce the amount of manual work required.

Make your order list and bulk actions completely seamless by integrating custom order statuses.
Provide customers with clear and accurate order status updates, helping to build trust and improve their overall shopping experience.
Create and manage custom order statuses, each with its own icon, action buttons, and next statuses.
Create custom workflow rules to automatically transition orders to different statuses based on criteria such as payment status, shipping status, and time.
Supports WooCommerce subscriptions and product bundles, as well as other WooCommerce plugins.

3. WooCommerce Order Status Manager by SkyVerge

The third option is WooCommerce Order Status Manager by SkyVerge – a WordPress plugin that allows you to add, edit, and delete custom order statuses. In addition to customizing the order statuses, you can also trigger new order emails when the order status changes.

It allows you to create and define custom order statuses that fit your specific business needs. This means you can create statuses like “Processing,” “Custom Printing,” or “Ready for Shipment” to better reflect your order processing workflow.
You can assign custom labels and icons to each order status, making it easier to identify and understand the status of orders at a glance.
It typically provides automation features to trigger specific actions when an order’s status changes. For example, you can automatically send order status update emails to customers or change the order status from “Processing” to “Completed” when certain conditions are met.
In most cases, this plugin is designed to work seamlessly with other WooCommerce extensions and plugins. It may integrate with popular plugins like WooCommerce Subscriptions, WooCommerce Memberships, and more.
Streamline your order management by updating multiple orders’ statuses in bulk. This is helpful when you want to apply the same status change to several orders simultaneously.

4. Pre-Orders for WooCommerce Pro

Pre-orders for WooCommerce Pro will allow you to accept pre-orders for products that have not yet been released by the store for immediate purchase in your WooCommerce store. This can be a great way to generate interest in new products, secure sales in advance, and get feedback from customers before you launch.

Configure various pre-order settings, such as the start and end dates for pre-order availability, minimum and maximum pre-order quantities, and pricing options.
Display a countdown timer to inform customers about the expected release or availability date of pre-ordered products.
Automatically notify customers when pre-ordered products are in stock and ready for shipment, keeping them informed and engaged.
Add visual indicators such as badges or labels to pre-order products, making it easy for customers to identify them in your online store.
Allow customers to make partial payments for pre-ordered items, giving them flexibility in managing their budgets.

5. Custom Order Status by Addify

The last one is Custom Order Status by Addify – which is a WooCommerce plugin that enables you to add multiple customized order statuses that make it easy for you to manage your orders.

Configure automation rules based on conditions such as current or new status, time interval, quantity, product category, shipping and billing countries, or user roles.
One of the key features of this plugin is its ability to be customized to meet the unique requirements of your business. You should be able to adapt it to your changing needs.
You can set up rules and triggers that automatically change order statuses based on certain criteria, such as payment confirmation or shipment tracking updates. It can also send notifications to customers or team members when an order reaches a particular status.
Receive real-time notifications when order statuses change, so you can stay on top of your orders.
Track and analyze your order performance with detailed reports and analytics.

Final Words

When it comes to automating order status control in WooCommerce, selecting the best plugin is crucial for enhancing efficiency and customer satisfaction. The market is filled with many good options, each with its own special features. Ultimately, the choice should be based on the specific requirements of your e-commerce business, considering factors like user-friendliness, customization options, and compatibility with other essential plugins.