Export WooCommerce Customers Data to CSV or XML in Seconds
Export WooCommerce Customers might sound like something only developers need, but it’s actually useful for anyone running an online store.
Being able to download your customer information in a clear format like CSV or XML can save you a lot of time.
➡ In this article:
You’ll learn how to export your WooCommerce customer data step by step using a plugin that does the heavy lifting for you.
➡ We’ll show you:
How to choose what information to include, how to download it in the format you prefer, and how to use it in smart ways for your business.
No coding. No complicated tools.
Just a clear guide that helps you get the data you need fast.
Why Exporting Customers Matters?
If you run a WooCommerce store, your customers are more than just order numbers, they’re your most valuable asset.
That’s why it helps to have their information saved in one place, outside of your website.
When you export customers, you’re creating a file that includes details like names, emails, countries, and more.
This file can be super helpful in all kinds of situations.
➡ For example:
Let’s say you want to send a newsletter to everyone who bought something in the last three months, exporting your customers gives you that email list.
Or maybe you’re moving to a new website and want to bring your customers with you, you’ll need that data ready to import.
It also helps if you just want a backup copy, in case something goes wrong.
Instead of digging through orders one by one, exporting gives you everything you need in just a few clicks.
It’s about saving time, staying organized, and using your customer info in smart ways.
Best Way to Export WooCommerce Customers: Use a Plugin
Trying to copy customer info by hand or messing with database tools can be confusing, and honestly, it’s not something most store owners want to deal with.
The easiest and smartest way to export WooCommerce customers is by using a plugin that does the hard work for you.
One of the best tools for this is the WPFactory Export Plugin.
It’s made specifically for WooCommerce and gives you a simple way to get all your customer data in just a few clicks.
➡ With this plugin:
You don’t need to know anything technical.
You can choose exactly what info you want to export, like names, emails, how many orders each customer made, and download it in a clean file (CSV or XML) that works with other tools like Excel or Google Sheets.
It’s fast, flexible, and saves you from hours of clicking around your site just to find the data you already own.
You may be interested in:
WooCommerce Export Orders: How Do I Download Easily?
Which Customer Data Can You Export, and What Date Ranges Are Available?
When you use the WPFactory Export Plugin, you get full control over what customer info you want to include.
It’s not just names and emails, you can export a wide range of details, all in one file.
Here’s the kind of customer data you can export:
- Basic Info: Customer number, ID, email, first name, last name, username, profile URL, when they registered, and display name
- User Details: Role (like customer or subscriber), nickname, and any description in their profile
- Billing Info: Full billing name, company, address, city, state, country, postcode, phone, and billing email
- Shipping Info: All the same details as billing, but for shipping
- Other Data: Last time their account was updated
This makes it super handy for everything from email campaigns to customer analysis.
You also get flexible date filters:
Want to export only customers who registered last week? Or maybe everyone from the last 6 months?
Easy, you can choose from:
- Quick ranges like:
All time, This month, Last month, Last 7 days, Last 14 days, Last 30 days - Longer periods:
Last 3 months, 6 months, 12 months, 24 months, 36 months - Specific comparisons:
Same days last month, Same days last year, Last year, Yesterday, Today
Or, you can just pick your own custom date range to get exactly the data you want.
So whether you’re preparing a report, syncing with a CRM, or backing up your customer base, you can export exactly what you need, no more and no less.
Getting Started: How to Export WooCommerce Customers to CSV or XML
If you’re ready to export your WooCommerce customers, here’s how to get started with the WPFactory Export Plugin.
Don’t worry, no tech skills needed.
Just follow these steps, and you’ll have your customer list downloaded in no time.
Step 1: Install the PRO Plugin
First, you’ll need the PRO version of the plugin, it’s affordable, and honestly, it saves a lot of time.
- Once you get the plugin, you’ll receive a ZIP file.
- Go to your WordPress dashboard → Plugins → Add New → Upload Plugin
- Upload the ZIP file, click Install Now, then hit Activate
Now the plugin is up and running.
Step 2: Choose What Data to Export
- In your dashboard, go to WPFactory → Export
- At the top, click the Customers tab
- You’ll see a section called Export Customers Options
- Pick the fields you want to include (like name, email, country, etc.)
Hold the Control key (Cmd on Mac) to select more than one
Or press Control + A to select them all
- Click Save when you’re done
Step 3: Set the Date Range
- On the same page, click the Open Tool button
- You’ll be taken to a new screen
- Choose how far back you want to export:
All time | This month | Last 7 days | Last year — or pick your own custom dates
- This helps narrow down exactly what you need
Step 4: Download the File
- Once the data loads, click Download CSV or Download XML
- And that’s it! Your WooCommerce customer data is now saved and ready to use
It’s a fast and clean way to get your customer info, especially if you need it for email marketing, backups, or just staying organized.
Advanced Options for Custom Exports
If you want more control over how your customer data is exported, the WPFactory plugin gives you a few advanced settings.
You don’t have to use them, but if you like customizing things, these options can be really helpful.
These advanced tools are perfect when you need more flexibility, like when you’re exporting a lot of data, working on a slow server, or want to include all types of customers, not just registered users.
-
Customers from Orders
This is a special option.
Instead of pulling customers from your site’s user list, it pulls them from actual orders placed in your store.
That means if someone bought something but never created an account, you can still export their info based on the order they placed.
Great for reaching more real buyers!
-
Block Size
This setting decides how much data the plugin processes at a time during export.
Think of it like packing up boxes, instead of moving everything at once, the plugin works in small batches.
The default number is 1024, which is just a way to say “process a small chunk of data at a time” to keep things running smoothly.
-
Time Limit
This tells the plugin how long it should try to export before stopping.
If you set the value to -1, it means “no time limit” so the export keeps going until it’s completely done, even if you have thousands of customers.
-
Ajax Download
When this is turned on, the plugin loads your export in the background, without needing to refresh the whole page.
It’s like watching something download while you keep doing other stuff, smoother and faster.
You may be interested in:
12 Best Plugins to Import/Export Products & Orders in WooCommerce
Use Cases: What You Can Do with Exported Data
Once you export your WooCommerce customers to a CSV or XML file, you might wonder:
Now what?
I’m sure you already have a clear idea of how you plan to use it, but I’d like to share a few additional use cases that might be helpful or worth considering.
Here are some common examples:
1. Email Marketing
Want to send out a newsletter or promo to your past customers?
Just export their names and emails, then upload the file to your email marketing tool, like Mailchimp or Brevo.
It’s a quick way to build a solid contact list from people who already bought from you.
2. Customer Analysis
You can open the exported file in Excel or Google Sheets to analyze your customer base.
➡ For example:
- How many customers are from a certain country?
- Who’s bought the most?
- When did most people register?
This helps you understand your audience better and make smarter business decisions.
3. Move Data to Another Platform
If you’re switching to a new store setup or using a CRM (Customer Relationship Management) system, you can upload your exported customer file to bring that data over, instead of retyping everything.
In this regard, if you are moving to a new store, you may be interested in:
How to Copy WordPress Theme to Another Site in Minutes?
How to Export Plugin from WordPress in Just a Few Steps?
4. Backups
It’s always a good idea to keep a backup of your customer list.
If something ever goes wrong on your site, having the exported data saved somewhere safe means you won’t lose valuable customer info.
5. Retargeting or Special Segments
Want to run a special sale just for customers from the past 6 months?
Or people who live in a certain country?
Export the data, filter it down, and now you’ve got a ready-made list for targeted ads or private offers.
Final Thoughts: Simple, Safe, and Flexible Customer Export
Exporting customer data might seem like a small task, but once you see how much it can help with email marketing, reports, backups, and planning, it becomes a smart habit for any store owner.
The WPFactory Export WooCommerce Customers Plugin makes it easy.
Instead of trying to dig through orders or mess with complicated tools, you just choose what you want, click a button, and download everything in a clean file.
- It’s safe because you control what data is exported.
- It’s flexible because you can pick the fields, formats, and dates you need.
- And most importantly, it saves you time, something every busy store owner needs more of.
If you’ve been doing things manually, or not exporting at all, this plugin gives you a better way to stay organized and get more value from your customer data, without extra work.
